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6 Tips For Creating Remote Work More Effective

If you decide to send your employees remote, use the following guidelines and advice from team leaders to ensure your business continues to run smoothly. These tips can be adapted to fit long-term work-from-home policies, should you choose to offer remote work opportunities in the future.

1. MAKE COMMUNICATION A PRIORITY

A huge concern regarding remote work is a lack of productivity. In order to ensure tasks are completed efficiently and accurately while employees are working from home, set communication expectations between managers and direct reports.

This provides a more direct and clear communication channel where employees can get specific questions answered before diving into work and managers can adjust the individual’s priorities or deadlines without creating unnecessary confusion.

2. UTILIZE CONFERENCING AND TASK-MANAGEMENT SOFTWARE

Put resources into apparatuses that can streamline circuitous correspondence throughout the workday. Slack and Google Hangouts are excellent tools for instant messaging, while Skype and Zoom enable face-to-face communication to keep teams engaged while apart.

To keep track of assignments and monitor productivity, consider implementing a task-management platform. Communication and productivity software can be leveraged well after employees return to the office, making the investment a worthwhile part of your long-term business strategy.

3. ENCOURAGE TRANSPARENCY BETWEEN TEAM MEMBERS

It’s easy to discuss problems and get questions answered when employees are at their desks. With a remote team, however, it’s much more difficult to ensure everyone is available during the same working hours. Life will continue to happen, and employees will need to schedule meetings, make appointments and take breaks throughout the day.

To keep her remote team running smoothly, says Powell Huege. “Having a view into when team members are online, out of the office for breaks, lunches or appointments is an important part of our remote team being successful and productive.

4. EDUCATE ALL EMPLOYEES ABOUT THE POLICY

Before sending your team remote, dedicate time to train managers on the policy and clearly explain the rules and expectations to every team member. This is vital to your team’s success, especially if you plan to keep employees out of the office for an extended period of time.

Employees hold the majority of the responsibility for accomplishing work in a timely manner. Remote work will undoubtedly interfere with elements of your culture, but it should not prevent your employees from feeling informed and engaged.

5. CHECK IN WITH TEAM MEMBERS REGULARLY

To ensure your work-from-home policy is as successful as can be, encourage managers to check in with their direct reports. Has productivity increased, or are there major project delays? What challenges are they facing? Are they clear on their responsibilities?

I align clear goals for each team member and always make sure they understand the goals of our organization, and more broadly of Granicus” Stetson adds. “This helps each contributor understand their part and challenges them to deliver consistent results.

6. LEAD WITH TRUST

It’s tempting to switch into micromanaging mode when several teams — or your entire staff — are working from home, but doing so will only create problems. In order for your work-from-home policy to be effective, senior and middle management need to trust their direct reports to uphold expectations and adhere to the rules. On the off chance that representatives neglect to do as such, act likewise, regardless of whether that implies changing the approach or tending to employees individually. Attempting to micromanage from afar will aggravate employees and make an already stressful situation more difficult.

Again, every organization must respond to the unique situation in their local community and company. As the current situation surrounding coronavirus unfolds, stay up to date about local and global health guidelines to make a well-informed decision regarding your employees’ health and safety.

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